Registration is required of all students in accordance with the Universityâ€™s procedures and regulations. Students will not be permitted to register after the late registration period.
Upon admission, students will be assigned academic advisors who will assist them in planning an appropriate course of study. At a later date, students choosing to undertake a project or a thesis will be assigned a thesis/project advisor.
- Course Load
The normal course load for a full-time student is 9 credit hours per semester and the maximum is 15 in regular semesters and 6 in summer. Graduate students with a full- or part-time employment are strongly advised to take a reduced load.
Only candidates who have satisfied all the admission requirements may audit graduate courses. Auditing will only be permitted when places are available.
- Program Shifts
Any shift from one graduate degree program at ABP to another requires submission of a new application for admission.
- Course Changes after Registration
Course changes after registration are permitted subject to the following provisions:
- Any course change must be made during the â€œDrop and Addâ€ period.
- Students will get no refund for courses dropped after the â€œDrop and Addâ€ period
All course changes which increase the studentâ€™s tuition obligation will be noted by the RegistrationÂ Office, and the added fee shall be collected before the change is finalized; changes decreasing the tuition obligation are subject to the Refund Policy.
The thesis shall be based on original research work carried out in the basic and/or applied field of study.
The Project shall be based on substantial applied work, involving, for example, critical literature review, experimental or analytical studies, development of kits / systems, empirical testing of theories, etc.
3. Registration and time limit
Students may register for the Thesis / Project at any time after completion of 12 credits. Before registration, the student should have secured the consent of a faculty member to serve as Thesis / Project Advisor. Once registered for the thesis / project, a student must complete a thesis within two calendar years, and a project within three regular semesters (not counting the Summer).
Registration for thesis / project will allow students to retain their status with ABST Â for two years / three semesters with no additional tuition fees provided that the student re-registers every term (for zero credits and no fees) if they are not taking other courses. Past that date, students allowed to have a thesis or project extension by the Dean will be required to register for a residence fee and to pay for 50 % of one graduate credit per semester.
- A student seeks a faculty memberâ€™s consent to serve as the Thesis / Project Advisor. The Advisor should be a full-time (or retired) faculty member at the professorial rank in the concerned Department. The Dean approves the selection of the Advisor, based upon the recommendation of the Department Chair.
- A Thesis Committee shall be made up of three members, and a Project Committee of two members including the Advisor.
- The Thesis / Project Advisor and student jointly form the Thesis / Project Committee. At least one member of the Thesis Committee (besides the Advisor) must be a full-time faculty. The Advisor, shall chair the Committee.
- The role of the Thesis / Project Advisor is to guide the studentâ€™s work until the completion of thesis / project. The role of the other Committee members is to review and assess the studentâ€™s work. The Committee members shall be kept informed of the progress of the thesis / project.
- Students must successfully defend their thesis proposal before the members of their Thesis Committee normally within the first semester in which they register for the thesis. Once the Proposal is approved, the Thesis Advisor notifies the Office of theÂ Dean.
- The grade for a thesis / project can be Pass, or No Pass (P or NP). The grade does not contribute to the G.P.A.
5. Conflict of Interest
A Faculty member shall not serve as the Thesis / Project Advisor or on the Thesis / Project Committee of a student that is either a family member or a business associate. In such cases where the academic circumstances require that a faculty member serves on the Thesis / Project Committee or be the Thesis / Project Advisor, the Faculty shall secure the prior written approval of the Dean.
N.B.:Family member: Spouse, parents, children, siblings, siblings of parents, first cousins and any person related to one of these individuals by marriage, or any other relation who resides in the same household with the Faculty member.
Business associate: One in which the Faculty member serves as an officer, director, partner, trustee, owner, or controlling stockholder of an organization related to the student.
6. Preparation and Submission of Thesis / Project Reports
- Theses/Projects shall be written and prepared as specified in the Theses/Projects guidelinen
- The student should submit the manuscript to the Thesis / Project Committee members prior to the announcement of the defense.
7. Procedure for Thesis Defense
7.1. Thesis defense
- The Thesis Advisor sets the date of the defense in consultation with the student and the Committee members. The Advisor then notifies the School Dean, in writing, about the details (studentâ€™s name, title and abstract of the thesis, date and place of the defense) for the announcement of the defense.
- The thesis defense should be public and the date shall be announced by the School Dean at least two weeks in advance.
- The thesis defense session shall start by the candidate giving a public presentation. This will be followed by an open question / answer / debate session. The Thesis Committee will then deliberate in private in the absence of the candidate to reach a final decision.
- The result of the defense is reported on theÂ Thesis Defense Result Form.Â If the Committee recommends changes, the student shall deliver the corrected / changed thesis manuscript to the Advisor within a period that shall not exceed one month. The Advisor must verify that the corrected version complies with the Committeeâ€™s requested corrections. TheÂ Thesis Approval FormÂ is then signed (on 5 copies) by all Committee members. The Advisor submits the Thesis Approval Form and the Thesis Defense Result Form to the Dean of School .
7.2. Submission of Thesis and Grading
- The candidate must provide the Library with two copies (one soft in PDF format on a CD and one hard copy) of the final approved manuscript of the thesis for format verification and binding. Each copy should include a completed and signed.
- The Advisor sends the grade / Change-of-Grade form together with the duly filled and signed Thesis / Project Approval Form and Library Clearance Form to the Registrarâ€™s Office, after securing the Department Chairâ€™s and the School Deanâ€™s signatures.
Graduate assistantship is intended to enhance studentsâ€™ educational experiences, through providing academic services to their Department / School, such as teaching and research. In return, a percentage of their tuition fees is waived.
2. Rights and Obligations
- To be eligible for graduate assistantship, a student shall take a minimum of 6 credits and a maximum of 9 credits in the Fall and Spring semesters and a minimum of 3 credits and a maximum of 6 credits in Summer. Students who are left with one course to graduate may be granted assistantship during that last semester.
- Students with the status of special undergraduate and students on probation are not eligible for graduate assistantship.
- Graduate students granted full (100%) assistantship are entitled to 100% tuition waiver. In return, the student is required to provide twenty working hours per week.
- For partial assistantship grants, the percentage of tuition waiver and the number of weekly work hours are prorated.
- Graduate assistants are not entitled to the benefits granted to ABST Faculty and Staff members according to the Personnel Policy.
- The tuition waiver does not cover any repeated course, irrespective of the reason for repeating it, including withdrawal.
- Only graduate courses are covered by the assistantship tuition waiver. Undergraduate courses taken as pre-requisite, remedial or complementary courses are not, except in cases to be approved by the school Dean.
3. Applying for Graduate Assistantship
Eligible graduate students interested in graduate assistantship shall submit an application to their DepartmentÂ within the specified deadline. Decisions on the applications are made by a committee appointed by the School Dean Â and chaired by the School Dean. The committee shall assign graduate assistantship grants taking into consideration the allocated budget. Decisions are to be recorded in minutes of meetings and communicated to the applicants and to the Business Office in writing. The assistantship contracts are to be signed by the Department Chair and the Dean, as well as the student.
4. Selection Criteria
Graduate assistantships are granted on a competitive basis and guided by the following criteria:
- GPA and GMAT cores.
- The studentâ€™s interests and skills fit departmental needs for teaching, research, or other duties.
To renew their graduate assistantship, students must keep a good academic standing, and must have performed assigned duties satisfactorily in the preceding semesters, as determined by the supervising facultyâ€™s positive evaluation. Evaluation is performed every semester.
1. Grading System
The University grading system uses a series of letters to which are assigned grade quality points. The Grade Point Average (GPA) is calculated according to a procedure outlined in the following section.
* Not computed in GPA
- Grade AÂ Indicates work of excellent quality (4 points per credit hour).
- Grade BÂ Indicates work of good quality (3 points per credit hour).
- Grade CÂ Indicates work of unsatisfactory quality (2 points per credit hour).
- Grade DÂ Indicates work of poor quality (1 point per credit hour).
- Grade FÂ Indicates work of unacceptable quality (O point per credit hour).
- Grade WÂ Indicates official withdrawal from a course after the late registration period and within the withdrawal deadline.
- Grade PÂ Indicates that the student has successfully passed the defense of the Thesis / Project.
- Grade NPÂ Indicates that the student has failed to pass the defense of the Thesis / Project.
- Grade UÂ Assigned to a course taken on audit basis. It adds no credits and it has no quality points.
- Grade IÂ indicates incomplete work. This grade is exceptionally given by the Instructor when a student, with a valid excuse, did not sit for the final exam, and/or did not present the final project. Students will not be entitled to an â€œIâ€ grade, unless they have a passing grade of the completed material, throughout the course, and so long as they have not exceeded the allowed number of absences.
- The â€œIâ€ grade does not count in the average, and it adds no credits to the studentâ€™s record.
- WI : (Early Withdrawal)Â indicates withdrawal from the course, after the Late Registration Period and until the end of the 5th week of the Fall and Spring semesters, and until the 14th day of the Summer module. It has no quality points. It does not count in the GPA, and no credits will be added to the studentâ€™s record.
- WP : (Withdrawal Pass)Â indicates withdrawal from the course, after the 5th week and until the end of the 10th week of the Fall and Spring semesters, and from the 11th day of classes until 25th day of the Summer module. It has no quality points. It does not count in the GPA, and no credits will be added to the studentâ€™s record.
- WF : (Withdrawal Fail)Â indicates withdrawal from the course, after the 5th week and until the end of the 10th week of the Fall and Spring semesters, and from the 11th day of classes until 25th day of the Summer module. It has no quality points. It does not count in the GPA, and no credits will be added to the studentâ€™s record, but is counted as repeat.
A Withdrawal Form must be submitted to the Registrarâ€™s Office.
2. Academic Standing and Probation
Graduate students are considered to be in good academic standing if they maintain a cumulative GPA of 3.00 on all graduate course-work. Students whose GPA falls below 3.0 at any time after the first nine credits will be placed on probation. Only one probation (besides probation upon admission) is allowed during a graduate program.
- Students on probation must get back into good academic standing (GPA â‰¥ 3.00) upon the completion of nine credits. Otherwise they will be dismissed from the program in which they are enrolled.
- Students who have at any time two repeats and more than two grades of C+ or lower will also be dismissed from the program in which they are enrolled.
- Any student who earns an F on any 3-credit course will also be dismissed from the program in which he/she is enrolled. For 1 or 2-credit courses, students will be put on probation.
4. Transfer of Credits
A maximum of 6 graduate credits for 30-credit programs and a maximum of nine credits for 39-credit programs may be transferred from another institution of higher education that is of academic standing comparable to ABP from other ABP graduate programs. This rule applies also to graduate courses taken at ABP in the studentâ€™s undergraduate program over and above the total number of credits required for graduation. Transferred credits apply only to courses with a grade of B or above. A request for transfer of credits shall be submitted to the Registrarâ€™s Office during the studentâ€™s first semester of residence. The request shall be reviewed by the Dean, and the decision communicated to the Registrarâ€™s Office.
5. Course Substitution
A student may substitute up to 6 graduate credits for an equal number of credits. A request for approval of such substitution shall be submitted to the Registrarâ€™s Office. The request shall be reviewed by the Dean and the decision communicated to the Registrarâ€™s Office.
6. Attendance Regulations
Regular attendance is required of all graduate students. A student who misses more than one-third of class hours in a course for any reason is advised to withdraw from the course within the official withdrawal deadline otherwise a grade of F will be assigned.
7. Removal of an Incomplete Grade
In order to have a grade of â€˜Iâ€™ changed to a regular grade, the student must complete all requirements within one calendar year unless otherwise indicated in the specific program. If the requirements are not duly completed, the grade of â€œIâ€ will turn into â€œFâ€.
8. Withdrawal from Courses
If a student withdraws from a course, a â€œWIâ€, â€œWPâ€ or â€œWFâ€ is assigned. A withdrawal form must be submitted to the registrarâ€™s office within the set deadlines.
Only one â€œWFâ€ is allowed from any given course. The second â€œWFâ€ from the same course will result in an â€œFâ€.
9. Repetition of Courses
- Graduate courses with grades less than C may not be used towards graduation. Any required course with grade below C should be repeated.
- During their course of study, students may repeat one or two courses in which a grade of â€˜Bâ€™ or less has been earned, depending on the graduate program in which they are enrolled. It is allowed to repeat a maximum of one graduate course in 30-credit programs, and a maximum of two graduate courses in 39-credit programs. In either case, the higher grade(s) will be counted in the determination of the grade point average.
10. Withdrawal from ABP
Students who wish to withdraw from the school, either temporarily or permanently, must fill out the appropriate form at the Registrarâ€™s Office and secure the signature of the Chair, the Dean Â and the Registrarâ€™s Office. Students who withdraw from the university after the late registration period and before the withdrawal deadline, will receive â€œWâ€™sâ€ for all the courses in progress.
11. Time Limit
Students must complete all requirements for a Master degree within six years from their first registration in graduate courses. Students who exceed this time limit must submit a petition to request extension. In such a case their program of study must be revalidated. Revalidating a program may imply taking additional courses and / or repeating outdated ones. Revalidation is granted for one time only and the new requirements must be completed according to a prorated time period. Under no circumstances the extension time may exceed one year.
Once a studentâ€™s program is revalidated, the student and the academic Advisor must prepare a course completion plan that must be reviewed for approval by the Deanl. The Registrar must be notified about the revalidation and completion plan in writing.
12 Academic Integrity
The University fosters an atmosphere of high integrity by maintaining an ongoing dedication to honesty and responsibility. Any act of lying, cheating, plagiarism, deliberate misrepresentation, theft, scientific fraud, dishonesty or ill use of other human beings is a blatant violation of this Code and will be treated as such.
12.1. Plagiarism and Falsification of Research Material
Plagiarism is using someone elseâ€™s ideas, words, or work as if it were oneâ€™s own without clearly acknowledging the source of that information.Â Examples of plagiarism include:
- Submitting research work (a report, project, thesis, etcâ€¦) written by someone else and claiming that it is oneâ€™s own work.
- Paraphrasing another personâ€™s words without citing the source.
- Including material (e.g., written work, figures, tables, charts, graphs, computer programs, etcâ€¦) in oneâ€™s work without acknowledging its source.
Plagiarism and falsification or forging of research material or data are serious academic offenses subject to disciplinary action. The severity of the disciplinary action is determined according to the extent of the act. The disciplinary action could range from resubmitting the work with penalty to dismissal from the program. At the request of the faculty, the Dean of the School shall issue a written warning. A copy of the warning will be kept in the studentâ€™s file and at the Registrarâ€™s office.
Students caught cheating on an exam receive a score of zero on the exam in their first cheating attempt in the course and receive a warning from the Dean of school, at the request of the faculty. A copy of the warning will be kept in the studentâ€™s file and at the Registrarâ€™s office. A score of zero on an exam resulting from cheating must be counted in the studentâ€™s course grade.
Students caught cheating for the second time in the same course will receive a grade â€œFâ€ in the course. The act of cheating will be recorded and included in the studentâ€™s file.
Students shall apply for graduation at the beginning of the semester in which they expect to graduate. They shall fill out the appropriate form at the Registrarâ€™s Office. Candidates for graduation will be officially notified of any requirements that they have not completed.